Mary Rawlings-milton

Electronic Records and the Law: Causing the Federal Records Program to Implode? Mary Rawlings-milton

The record requirement established under the Federal Records Act is very difficult for agencies to maintain when it comes to electronic records. At the same time, agencies are being pressured to do more work electronically. Most federal records officers are not equipped to meet the dual challenge of maintaining accessibility while also ensuring the records remain authentic. The two approaches for dealing with electronic records, UBC's Diplomatics as implemented with the Department of Defense standard and Pittsburgh's literary warrants, are too complex and difficult. Even if the records managers implemented either of these approaches, they require too much effort on behalf of the record creator for the implementations to be successful. The National Archives and Records Administration can provide advice and guidance to agencies on electronic recordkeeping requirements. However, the success of the records management program depends on the federal agencies because it is a decentralized administrative process. The ability of federal agencies to cope with electronic records is problematic. Therefore, the viability of the federal records management program is problematic.